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Job Type:International NGO

 

Fields of Education: A minimum of a Diploma or equivalent qualification in Administration, Accounting, Finance or other directly related dis

 

Organization: African Union

 

Salary : US$15,296.15

 

Posted:2016-02-07

 

Application Dead line:2016-02-26

 

External Publication of Job Posting
50025297

Job Posting Title
Finance and Administration Assistant

Start Date
25.01.2016

End Date
26.02.2016

Reference Code
DRE7

Job Title
Finance and Administration Assistant

Organization


The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s
rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among
the peoples of Africa and African States as well as developing a new partnership worldwide. Its Headquarters is
located in Addis Ababa, capital city of Ethiopia.


In seeking to achieve this objective, the African Union intends to strengthen its capacity to deliver through,
among others, the implementation of a new organizational structure and the filling of two vacant project
positions of Finance and Administration Assistant in the Inter-African Bureau for Animal Resources (AU-IBAR)
in Nairobi, Kenya. The Inter-African Bureau for Animal Health Resources (AU-IBAR) is a specialized technical
office of the Department of Rural Economy and Agriculture (DREA) of the African Union Commission (AUC).
AU-IBAR’s mandate is to support and coordinate the utilization of livestock, fisheries and wildlife as resources
for both human wellbeing and economic development in the Member States of the African Union (AU).


AU-IBAR is implementing a project for Enhancing Somali Livestock Trade (ESOLT) in partnership with the Food
and Agriculture Organisation (FAO) of the United Nations. To support the implementation of this project, the
Commission of the African Union invites applicants who are Somali nationals for positions at the Inter-African
Bureau for Animal Resources, Nairobi/Kenya.

Department
Job Title: Finance and Administration Assistant
Number of Posts: (2 Positions)
Grade: GSA3, Step 5
Supervisor: Field Zonal Coordinator
Functional Supervisor: Senior Project Officer (ESOLT), AU-IBAR


department
Duty Station: Garowe or Hargeisa
Department: Rural Economy and Agriculture

Tasks
The duties and responsibilities of the incumbent shall include the following:
• Assist zonal coordinators in the respective locations in the management of activities and administration
of financial resources
• Supervision of office support staff
• Support with logistics arrangements and organization of events
• Liaison with AU-IBAR project administrative assistants and accounts office for support
• Classification, coding and posting of transactions
• Analysing accounts and establishing correct balances
• Verifying the correctness and completeness of supplier invoices, contracts and orders before entering
into the accounting records
• Proper processing of fund transactions and in financial reports, preparation, both for donors and internal
management.
• Ensuring that fund disbursements are made for expenditures indicated in the budget/work plan for
executing programmes/projects as specified.
• Budget development, monitoring and control
• Training and backstopping of line Ministry administrative staff to support project implementation
• Advice line Ministries on correct procurement and accounting procedures in line with ESOLT contract
conditions
• Perform any other relevant duty/responsibility assigned by the Zonal Coordinator and the ESOLT
Project Coordinator.
• Perform any other duties as requested by the AU-IBAR ESOLT project Coordinator.

Requirements
1. EDUCATIONAL QUALIFICATION REQUIRED:


A minimum of a Diploma or equivalent qualification in Administration, Accounting, Finance or other directly
related disciplines from a recognised college/training institution. A Master’s degree will be an added advantage.


2. WORK EXPERIENCE REQUIRED:


A minimum of Four (4) years of progressive practical experience in administration, office management,
accounting, finance and budgeting in a Government, International or public sector organization.


3. OTHER RELEVANT SKILLS:


• Professionalism: High standards of personal integrity and professional work skills. Diplomacy and good
negotiating skills necessary for dealing with senior officials in Government and donor organizations.
• Planning and organizing: Ability to plan and organize work within a project and ability to make timely
decisions.
• Communication: Effective written, oral and presentation skills, particularly the ability to present
information in a concise yet accurate manner; ability to develop consensus among people with varying points of
view. Good networker with the ability to maintain a positive and fruitful dialogue and relationship with the main
institutions operating in the region
• Teamwork: Good networker with the ability to maintain a positive and fruitful dialogue and
relationship with the main institutions operating on the continent
• Computer literacy: Working knowledge of data analysis; SAP ERP System, etc.


requirement
• Self-starter with the ability to strategically plan own work
• Excellent knowledge of the Somali clan dynamics and ability to use conflict sensitive approaches.

 

4. LANGUAGE REQUIREMENT:


Proficiency in English and the Somali language.


5. TENURE OF APPOINTMENT:


The appointment will be made on a short term contract for a period of eleven (11) months, of which the first
three months will be considered as a probationary period. Thereafter, the contract will be renewed subject to
satisfactory performance and availability of funds.


6. GENDER MAINSTREAMING


The AU- IBAR is an equal opportunity employer and qualified women are strongly encouraged to apply.


7. REMUNERATION


The salary attached to the position is an annual lump-sum of US$15,296.15 inclusive of all allowances for
locally recruited staff


Applications must be made through the AUC E-recruitment Website http://hrm.aucareers.org/erec not later
than 26February 2016.

 


Directorate of Administration and Human Resource Management
African Union Commission
Addis Ababa (Ethiopia)

Contract Type
Short Term

Employment Fraction
Full-time

Branch
IBAR, Nairobi

 

 

 

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