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Job Type:Banks


Fields of Education: College Diploma in Secretarial Science or related discipline


Organization: IOM International Organization for migration


Salary : UN salary scale for employees in Eth.




Application Dead line:2016-02-23


IOM International Organization for migration

OIM organization international pour less Migrations 

OIM Organization international par alas migrations 


Vacancy Number:                   IOM-SVN/001/2016

Duty station:                            Addis Ababa, Ethiopia

Title of position:                      Medical clerk

Position Grade:                       G3/1 (UN salary scale for employees in Eth.)

Type of Appointment:             Special short term, 4 months, Non-renewable


General functions: Under the overall supervision of the SLMION Head of Mission Addis Ababa, the technical supervision of the Head of Migration Health Division (MHD) and the direct supervision of the chief Nurse the incumbent will assist in the processing of migration health assessment of migrants. In particular, the incumbent will be responsible for the following:

Essential Functions: 

  1. General clearical work, photocopying and printing all medical forms from various countries;
  2. Maintain h filling system of copies of all medical records and updating files for archive
  3. Filing incoming /outgoing letters, reports memoranda e-mails, taxes as well as IOM documents and forms related to IOM medical operation matters as well as implementing and maintaining records of transfer of medical documents from various medical sections:
  4. Registration of bio-data for all pr-screening medical forms:
  5. Data entry of all post-screening medical forms and documents into the database based on the original /photocopies of medical forms received;
  6. Tracing of medical records and x-rays for follow up and preparation of medical travel packages;
  7. Support transmission of x-ray films and files for reporting and transmission;
  8. Prepare and submit data for on-hold files, TST, vaccination and any other relevant data as requested by the supervisor
  9. Perform any other duties as assigned by the supervisor.

Desirable qualifications, experience and competencies:

-          College Diploma in Secretarial Science or related discipline

-          At least three years’ experience in clearical work in a busy institution  preferable in medical area 

-          High computer literacy in windows and MS office, knowledge of EPI INFO and /or SPSS is added advantage


-          Diploma in computer management information systems, an added advantage


-          Knowledge of medical terminology as well as secretarial and archival experience, an added advantage


-          Training in medical records and informatics is an added advantages


-          Typing speed of 60 words per minute.




-          Mature individual and able to work overtime, when requested and                          independently in stressful conditions


-          Active team player, able to work under pressure and to carry out tasks                    accurately with attention to detail and instructions


-          Personal commitment, efficiency, flexibility and able to work effectively and             harmoniously with colleagues from various cultures and professional                        backgrounds


-          Previous working experience with NGOs or international organizations will be            an added advantage.


Languages : Thorough knowledge of English.


Interested applicants should send their motivation letter referring the vacancy number, CV written in English with photocopies of educational /training certificates to the below e-mail address or in person to our Head office in Addis Ababa.


E-mail: [email protected]


Resource Management Unit


International organization for Migration (IOM)


Bole Kefl Ketema, Kebele 02


Africa Avenue, Erkata Building


Behind Bol DH Geda Building


Addis Ababa – Ethiopia


Only short listed candidates will be contacted. Closing date for application will be Tuesday, February 23th 2016.                        






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