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Job Type:Embassy

 

Fields of Education: High School diploma is required.

 

Organization: The U.S. Mission Addis Ababa

 

Salary : 7,982 USD per year

 

Posted:2016-02-29

 

Application Dead line:2016-03-07

 

VACANCY ANNOUNCEMENT NUMBER:  14-2016

OPEN TO:                 All Interested Candidates

POSITION:                CLO Administrative Assistant, FP-08*/ FSN-06

OPENING DATE:     February 22, 2016

CLOSING DATE:     March 7, 2016

WORK HOURS:       Full-time (40 hours/week)

SALARY:                  *Not Ordinarily Resident: FP-08 (Starting salary to be determined by Washington)

Ordinarily Resident (OR): Starting Salary – 7,982 USD per year                       (Position Grade:  FSN-06)

NOTE:   For ordinarily resident employees, salary will be paid in local currency using the established exchange rate.

ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The U.S. Mission Addis Ababa is seeking an individual for employment in country for the position of CLO Administrative Assistant within in the Management Section of the Embassy.  

BASIC FUNCTION OF POSITION

Under direct supervision of the CLO Coordinators incumbent provides administrative support to the Community Liaison Office; assists the Community Liaison Officer in developing and maintaining key contacts and managing information that benefits the morale and welfare of the entire Mission; and supports the 8 areas of CLO responsibilities (Event Planning, Community Liaison, Welcome & Orientation, Guidance and Referral, Employment Liaison, Crisis Management and Information & Resource Management).

QUALIFICATIONS REQUIRED

Applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

  1. Required Education: High School diploma is required.
  2. Required Experience: A minimum of five years of administrative work experience and within these five years, at least one year of travel arrangement and large scale event coordination experience is required.
  3. Language Requirement: Level 4 (Fluent) Speaking/Reading/Writing English and Amharic is required.  English Language proficiency will be tested.
  4. Skills and Abilities: Must have excellent communication (written and oral) skills; Strong organizational skills and ability to prioritize multi-tasks. Strong interpersonal and customer service skills in order to deal with a variety of Embassy personnel, family members and delegations. Strong research skills in order to respond to inquiries from the Embassy community. Must be proficient in the use of MS Outlook, Word, Excel, PowerPoint, Publisher and Share Point. Ability to develop and maintain effective contacts in local business and service communities. Ability to draft basic office correspondence, use good judgment in performing administrative tasks, and provide quality customer service are required.
  5. Knowledge: In-depth knowledge of Addis Ababa’s history/culture/customs; good knowledge of Ethiopian history/culture; good working knowledge of Embassy organizational structure; a strong understanding or experience in travel and event planning; and good working knowledge of DOS policies on CLO programs are required.

FOR FURTHER INFORMATION: The complete position description listing all of the duties and responsibilities may be obtained by E-Mail:[email protected] or by Phone: 251-11-130-60-00 Ext: 6383.

SELECTION PROCESS

When qualified, applicants who are U.S. Citizen Eligible Family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring.  Therefore, it is essential that these applicants make themselves known as having a hiring preference and specifically address the required qualifications above in their application.

HIRING PREFERENCE ORDER:

(1)   USEFM who is ALSO a preference-eligible U.S. Veteran

(2)   USEFM OR a preference-eligible U.S. Veteran

(3)   FS on LWOP

ADDITIONAL SELECTION CRITERIA

1. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

2. Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.

3. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.

4. The candidate must be able to obtain and hold a security clearance.

HOW TO APPLY

Applicants must submit the following documents to be considered:  

1. Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above); and

2. Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)

IMPORTANT: Applicants claiming a U.S. Veterans preference must submit written documentation confirming eligibility (e.g. Member Copy 4 of Form DD-214, letter from the Veteran’s Administration, or certification documenting eligibility under VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP)

WHERE TO APPLY:
U.S. Embassy
Human Resources Office
P.O. Box: 1014
Addis Ababa, Ethiopia

Preferred method of sending applications is by email.

E-Mail:[email protected]

 
POINT OF CONTACT
Human Resources Office
Telephone: 251-11-130-60-00, Ext. 6383

E-Mail: [email protected]

FAX: 251-11-124-24-03

EQUAL EMPLOYMENT OPPORTUNITY:  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.  The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such comp

 

 

 

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